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Staffing Software Case Study: How InterSolutions Improved Efficiency by 50% | Aqore

04 Feb

unified staffing platform

This staffing software case study explores how InterSolutions replaced legacy systems with a unified staffing platform, reducing onboarding time by 50% and improving operational efficiency. This transition showcased how all-in-one staffing software transforms operational velocity and data integrity for enterprise staffing firms.

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About InterSolutions

Founded in the late 1990s, InterSolutions is one of the most established staffing firms dedicated exclusively to the property management industry.

Operating coast-to-coast across nearly 80 markets, InterSolutions places leasing consultants, maintenance technicians, porters, concierge staff, and other critical on-site roles through temporary, temp-to-perm, contract, and direct-hire models.

Quality and compliance are non-negotiable. Every associate undergoes thorough background checks, comprehensive training, and role-specific coaching before being placed. At enterprise scale, that level of rigor requires systems that are fast, stable, and deeply connected. 

To support high-volume placements with uncompromising compliance standards, InterSolutions partnered with Aqore to replace fragmented systems with a unified staffing platform, driving faster workflows, stronger compliance, & measurable ROI.

Company

Intersoltions LLC

Employees

1,292 associated members

Industry

Staffing and Recruiting

HQ

Cherry Hill, NJ

Website

intersolutions.com

Faster Onboarding
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Efficiency Gain
0 %
Market Served
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Challenges with Legacy Staffing Systems

InterSolutions was operating at enterprise volume on a system that had evolved through patches and workarounds rather than the intentional design found in a unified staffing platform.

Key challenges included: 

  • Heavy manual effort across recruiting, onboarding, and payroll 
  • Multiple screens and tabs required to complete basic tasks 
  • No true cross-system search or visibility 
  • Onboarding dependent on clunky third-party integrations 
  • Payroll latency during peak processing days 
  • Frequent rework and internal support tickets 

As Michaela, System Lead at InterSolutions, described it: 

“It felt like multiple systems glued together. We were far too big for what the platform was trying to do.”

Payroll processing routinely slowed operations from Monday through Wednesday. Onboarding lacked transparency. Compliance required constant follow-ups.

The system wasn’t broken; it just wasn’t built for this level of scale!

Why InterSolutions chose Aqore over other staffing platforms

During their evaluation, InterSolutions looked at several vendors. The pattern was familiar: limited flexibility, reliance on partner tools, and recommendations to add more software to fill gaps. 

Aqore Staffing Software took a different approach!

Instead of pushing add-ons, the Aqore team focused on InterSolutions’ real workflows, demonstrating how a single, true unified staffing platform could support ATS, onboarding, time, payroll, and compliance without fragmentation. 

“Every conversation was about how the system could serve us,” Michaela shared. “Not about adding more tools.” 

When InterSolutions raised enterprise-level requirements, Aqore didn’t deflect. They showed what was possible and backed it up.

That commitment to partnership became the tipping point. From a leadership and financial standpoint, the impact was equally clear. 

Challenges solved by a unified staffing platform

Implementation: Smooth Transition for Hundreds of Internal Team Members

To solve the fragmentation that plagued InterSolutions’ legacy systems, Aqore implemented a unified staffing platform tailored to the unique rigors of property management staffing. This transition replaced disjointed manual processes with a single, high-velocity digital ecosystem.

Michaela brought a unique perspective, having spent a decade implementing ATS and HRIS platforms before joining InterSolutions. Her assessment was direct and honest: 

  • Data migrated cleanly 
  • No major integrity issues 
  • Any cleanup stemmed from limitations in the legacy system, not Aqore 

“The transition was genuinely smooth, and our data came over cleanly; any post-migration cleanup we had to do was driven by how our legacy system had been configured, not by issues with Aqore.”

Aqore also took a deliberate approach to go-live. The rollout was staggered; front office teams first, followed by back-office users the following week. Aqore placed a dedicated resource on-site during the transition to support teams in real time.  That strategy mattered! 
Michaela Conway
Manager - Systems and Special Projects, Intersolutions

In prior system changes, frustration often lingered for months. With Aqore, the implementation was architected for zero downtime and total user adoption. Issues raised during the critical go-live phase were resolved within minutes, not days.

Clear communication, rigorous pre-work, and hands-on guidance meant that potential roadblocks were mitigated before they could impact operations.

The result? For leaders accustomed to painful system transitions, this represented meaningful risk mitigation. A transition Michaela rates as a 10/10 for Aqore’s customer support. “It felt like real-time. When we had an issue, it was resolved within minutes.” 

Life After Go-Live: Unified Staffing Platform

Eight months post-launch, the difference was immediate with measurable impact. 

“We log in once, and everything we need is there,” Michaela said. “My people are genuinely happier.” 

InterSolutions now operates on a true all-in-one staffing platform with: 

  • Unified ATS, onboarding, time, payroll, and compliance
  • Cross-application search 
  • Faster performance and higher uptime 
  • Fewer internal system issues 
intersolutions

Staffing Software ROI: Measurable Business Impact

Measurable Results

Measurable Results

Metric Before Aqore After Aqore Improvement
Onboarding Time Days Minutes 50% faster
Weekly Placements 20 35 75% increase
Admin Hours/Week 30 hours 15 hours 50% reduction
Payroll Processing Time 8 hours 3 hours 62% faster

Since implementing Aqore, InterSolutions has achieved: 

Time Savings:

  • Reduced onboarding from 30 days to 15 days (50% faster)
  • Saved 15 hours per week on manual data entry
  • Cut payroll processing time by 60%

Business Growth:

  • Increased placements from 20 to 35 per week (75% boost)
  • Improved candidate quality scores by 40%
  • Reduced time-to-fill positions by 45%

Financial Impact:

  • ROI achieved within 4 months
  • Annual cost savings: $[add amount]
  • Revenue increases from higher placement volume

“We no longer have days where payroll brings everything to a halt,” Michaela noted. “The speed and uptime are simply better.” 

Aqore Features That Drove Intersolutions Transformation 

The Workboard:
InterSolutions specifically asked for this feature before committing to Aqore, and it’s transformed how they manage time.

Checking time, clocking people in and out, and ensuring customer approval through this centralized hub drives faster and more accurate time management.

Integrated Onboarding Software:
To address the friction caused by fragmented legacy systems, Aqore implemented an integrated onboarding software.

By centralizing every form, compliance checkpoint, & approval workflow, eliminating the need for third-party integrations.

“Having the forms inside the system, inside of the portal for someone to just click through has saved us an immense amount of time and keeps us compliant,” Michaela explains.  

For an enterprise staffing firm, scalable technology isn’t optional; it’s a prerequisite for growth, margin protection, and client satisfaction. 

InterSolutions manages 80+ markets coast to coast. They process payroll for thousands of property management professionals every week. And they do it all on a true all-in-one staffing platform that supports expansion, reduces operational risk, and gives leaders real-time visibility into the business. 

If your current system has you thinking there must be a better way, there is!

Looking to move beyond legacy staffing systems?

Discover how Aqore supports staffing agencies on a scale!

Get a Free Demo

FAQs

What is a staffing software case study?

A staffing software case study shows how a staffing firm used technology to solve operational challenges, improve efficiency, and achieve measurable business results.

How can staffing software reduce onboarding time?

Staffing software reduces onboarding time by automating document collection, compliance checks, and candidate workflows, eliminating manual processes and delays.

What is a unified staffing platform?

A unified staffing platform combines ATS, onboarding, payroll, and compliance into a single system, replacing multiple disconnected tools with one centralized solution.

What results can staffing firms expect from a unified platform?

Staffing firms can expect faster onboarding, improved operational efficiency, fewer errors, better compliance, and reduced reliance on manual processes.

Why do staffing firms replace legacy systems?

Legacy systems often create inefficiencies, data silos, and manual work. Modern staffing platforms streamline operations and improve scalability.

How long does it take to implement staffing software?

Implementation timelines vary, but most staffing software deployments take a few weeks to a few months depending on complexity, integrations, and internal readiness.

Does staffing software improve hiring efficiency?

Yes. Recruitment software can significantly reduce time-to-hire and improve overall hiring efficiency by automating repetitive tasks and centralizing workflows.

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